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5 Safe & Best Video Conferencing Software Tools For Online Meetings 2023

Looking for a safe video conferencing app or service? We have got you covered…
  1. Video conferencing is a powerful tool for businesses, freelancers, students, and groups who want to stay connected over long distances.
  2. A good video conferencing service should be reliable, straightforward, and easy to use. It should make collaborating fun and productive.
  3. In our exhaustive test to find out the best video conferencing tools conducted here at Electrons, Google Meet and Microsoft Teams topped the list.

5 Safe & Best Video Conferencing Software Tools

How We Tested? We evaluated each free video conferencing service for its security, functionality, features, and ease of use on our test device. After a detailed trial and error process, we came up with the top free video conferencing tools for you to use.

OS Compatibility – Windows 11, Windows 10, Windows 8, Windows 7, Mac OS, Android, iOS, and Web.

1. Google Meet

Google Meet

If you have a Google account, you have access to Google Meet. Used by enterprises and small businesses alike, Meet has set the standard for what to expect in video conferencing.

  • It is free for up to 100 participants and up to 60 minutes per meeting. The number of meetings you can have is unlimited.
  • Meet video conferences are encrypted in transit to ensure safety and keep your meetings secure. It’s built on Google’s reliable global infrastructure.
  • It provides a strong set of host controls, such as the ability to admit or deny entry to a meeting and mute or remove participants.
  • You can easily share your screen. It’s easy to present documents, slides, and spreadsheets by showing your entire screen or just a window.
  • The new AI technology adjusts to your network speed, ensuring high-quality video calls even in low-light. The automatic live captioning is a huge plus for accessibility.
  • The Meet’s easy access, simple scheduling, recording, and adaptive layouts help people stay engaged and connected.
  • Google Meet regularly undergoes independent verification of its security, privacy, and compliance controls, achieving certifications and attestations of compliance.
  • Just typing “meet.new” into your browser will automatically open a new Google Meet session. The noise cancellation feature is impressive. Custom backgrounds and blur are cool too.
  • Meet can struggle at times with large group calls. You can start using Meet in most web browsers right now or via the Google Meet apps for iOS and Android.
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2. Microsoft Teams

Microsoft Teams

Microsoft Teams is your hub for teamwork. It has a free version and is immensely popular among startups, small businesses, and corporations around the world.

  • You can communicate and collaborate with teams large and small. It supports up to 500K users.
  • Video meetings can include up to 250 participants, and there can be 20 users in a private chat.
  • It keeps your information secure by encrypting data at rest and in transit. Microsoft is known for its enterprise-level security and compliance.
  • You can easily schedule meetings and stay up-to-date with free chat and search capabilities.
  • Share your screen, send files to colleagues, and work on them together.
  • The background blur feature can help you eliminate distractions and ensure meetings run smoothly.
  • You can grant people outside your organization access to existing teams. This free video conferencing tool has hundreds of integrated apps and services.
  • It’s easy to join the meeting from a web browser on a computer or through the Teams application, which is available for Windows, macOS, iOS, and Android.
  • Microsoft should further increase the number of video call participants’ limit. Certain features need more fine-tuning.
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3. Cisco Webex

Cisco Secure Video Conferencing

With a company like Cisco behind it, expectations for Webex Meetings are understandably high, and it doesn’t disappoint. It’s the kind of robust video conferencing tool you’d expect to see on a list like this.

  • Webex enables you to hold HD video meetings for a duration of 50 minutes per session. It supports up to 100 participants, and there are no limits on the number of meetings.
  • It includes much-needed features like screen sharing, video recording, customizable video layouts, virtual backgrounds, breakout sessions, and more.
  • Security is catered for by TLS 1.2 & AES 256-bit encryption and backed by Cisco’s networking know-how. So the performance is impressive.
  • Virtual Whiteboard is the real standout feature in Webex. It allows you to use a wide range of sketching tools, text, and geometric shapes to collaborate.
  • It integrates well with other third-party apps you use every day, so your work remains connected.
  • Webex assigns you a personal URL that you can use to manage all of your meetings and schedule video conferences.
  • The application itself is a little clunky. Complaints include the occasional login issue and minor audio issues.
  • Webex is customizable for webinars, town halls, training, or remote support. Available on Windows, Mac, iOS, and Android.
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4. Zoom Meetings

Zoom Meetings

Zoom Meetings is definitely one of the best free web video conferencing services available right now. It ticks most of the feature boxes that small businesses are looking for in a video conferencing solution.

  • Zoom appears to have overcome the security issues it was plagued by after a surge in free users to its service.
  • End-to-end encryption with the Advanced Encryption Standard (AES) 256 using a one-time key for each session will be in place.
  • It supports up to 100 participants for 40 minutes. There are no limits on the number of meetings you can host.
  • Some essential features include phone call support, screen sharing, webinar, HD video/audio, virtual whiteboard, host controls, and more.
  • Advanced features include active speaker view, simultaneous screen share, virtual background, raise hand, and others.
  • Meeting invitations integrates smoothly with popular calendaring systems. You can record meetings as local or cloud-based files with searchable transcripts.
  • Zoom allows participants to join via the web, standalone applications, and mobile devices using iPhone and Android apps.
  • Meetings can quickly be turned into one-on-one calls. Also, it includes waiting rooms and breakout rooms.
  • There is scope for improving the user interface further. All in all, it’s a nearly perfect team video conferencing app.
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5. Jitsi Meet

Jitsi Meet

Jitsi Meet is a free and open-source video conferencing tool with a fantastic feature set. It lets you stay in touch with all your teams, be they family, friends, or colleagues, with ease.

  • Privacy advocates have been ardently suggesting Jitsi due to its fully encrypted video conferencing services.
  • It supports up to 75 participants for an unlimited duration.
  • You don’t need an account, and you don’t need to download anything to start or join a meeting. It is all browser ready.
  • Invite users to a conference via a simple, custom URL that is easy to remember. It supports phone-in audio participants.
  • Jitsi Meet has a modern user interface. It is easy to share your desktop, presentations, and more.
  • Audio and video are delivered with clarity and richness. Background blur is available.
  • Includes lock-protected rooms, tile view, host controls, screen-recording, Youtube broadcasting, third-party app integration, and raise your hand features.
  • It is a 100% open-source tool. Advanced users and small businesses can host their own Jitsi service to keep their conversations private and maintain ownership of call data.
  • Audio and video quality suffer from an increase in the number of users. Meet scheduling can be improved.
  • Jitsi Meet is multi-platform. Apps are available for both iOS and Android.
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More Choices…

Skype is very much a household name, which will serve as a strong draw from many people. It’s Meet Now version is made exclusively for team video conferencing and supports up to 50 participants for an unlimited duration.

JioMeet is pretty similar to Zoom. It can be used for 1:1 video calls and hosting meetings with up to 100 participants with enterprise-grade host controls.

Lifesize delivers award-winning, cloud-based video conferencing technology that allows you to connect, communicate, and collaborate. You can host up to 10 participants for an unlimited duration.

WhatsApp provides the best in class security when it comes to video calling. Its end-to-end encryption is a relief for any security-conscious video caller. Currently, WhatsApp allows group video call with up to 8 people.

If you have an iPhone or MacBook, you probably have used FaceTime, Apple’s built-in video & voice-calling app. It is fully encrypted and supports up to 32 participants in a group video call.

Feel Like You’re There

It’s a scientific fact that communication is more effective when you can see the person you’re talking to.

I recommend trying a few of the above-listed video conferencing services before committing to a particular one. Try out some of the features to figure out what you really need and what’s overkill.

Now, be anywhere, reach anyone.

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